2022 National Conference Registration Terms and Conditions eClinicalWorks hosts the National Conference for the benefit of its customers, their affiliates, and their employees. To create the best environment to share ideas, eClinicalWorks sets these Terms and Conditions for attendance at the National Conference. These Terms and Conditions apply to each person who attends the National Conference ("Attendee"), regardless of whether the Attendee completed a formal registration, and by attending the National Conference Attendees tacitly consent to these Terms and Conditions.
ATTENDEES National Conference Attendees are limited to eligible registrants, specifically eClinicalWorks customers, their affiliates, and their employees, as well as eClinicalWorks partners, affiliates, and guests. eClinicalWorks reserves the right to deny registration to the National Conference to any individual or corporate applicant(s) for any reason in its sole discretion. If your registration is denied, you will receive a full refund of your paid National Conference fees. Registration for the National Conference is for the full three-day event, and no single-day passes are available. All registered Attendees agree to allow eClinicalWorks to contact them regarding their registration and attendance at the event. By registering for the National Conference, you agree to allow eClinicalWorks to communicate with you via email with information regarding the event. While eClinicalWorks recommends COVID-19 vaccines for all Attendees and exhibitors, eClinicalWorks is committed to following all federal and state laws at the National Conference. As such, while vaccines will not be required to attend the National Conference, eClinicalWorks requests that you monitor your health and do not attend if you feel unwell. Personal Accountability Commitment: Any public space where other people are present holds an inherent risk of exposure to COVID-19 and other communicable diseases. Attendees agree to take necessary precautions while at the event, including, but not limited to, personal hygiene and hand sanitization, adherence to pathway signage, and self-monitoring and self-reporting.
PAYMENT OF FEES Your registration fee should be paid at the time of registration. Please reference the Registration Info webpage for fee schedule, deadlines, and cancellation policies. If there is an unpaid balance after the deadline, your registration may be cancelled. If there is an unpaid balance on your registration post-National Conference eClinicalWorks has the right to bill your practice directly.
CANCELLATIONS AND NO SHOWS Registered Attendees who cancel or do not attend (No Show) for the National Conference forfeit all National Conference materials included in the registration fee. This may include but is not limited to the program guide, access to the National Conference mobile app, National Conference bag, etc. The health and safety of our guests remains our top priority. Please do not attend the event if you are experiencing any of the following symptoms:
CANCELLATION OF EVENT ECLINICALWORKS RESERVES THE RIGHT TO CANCEL, ALTER, OR RESCHEDULE THE NATIONAL CONFERENCE EVENTS FOR ANY REASON, INCLUDING BECAUSE ECLINICALWORKS DETERMINES IN ITS SOLE DISCRETION THAT THE NATIONAL CONFERENCE EVENTS CANNOT BE HELD AS PLANNED. ECLINICALWORKS ALSO RESERVES THE RIGHT TO CLOSE REGISTRATION WHEN TICKETS ARE SOLD OUT.
PROSPECTIVE CLIENTS This registration type excludes the following:
Entry to dinner – passes may be available for purchase
Continuing education credits eligibility (if any)
Any other items determined by eClinicalWorks
PHOTO ID REQUIRED AT National Conference CHECK-IN You must present a government-issued photo ID when checking into the National Conference (Registration Desk). If you need a name badge reprinted at any point during the National Conference, you will also need to present your photo ID to the eCW staff. If you don't have proper identification, you won't be able to receive a badge and won't be admitted into the National Conference.
LOST NAME BADGES If an Attendee loses, misplaces, or forgets his or her badge, a replacement fee of $25.00 will be charged for the creation of a new one.
ONSITE REGISTRATIONS Your business purpose for attending the National Conference will be verified before you are permitted to register. If you are not a customer of eClinicalWorks and/or do not have a practice APU ID, your registration will be delayed until your business purpose can be verified. You must present a government-issued photo ID to register. All information given to the registration staff must be correct and accurate to the best of your knowledge.
PHOTOGRAPHY AND VIDEOGRAPHY Video or sound recording of any presentation or training is strictly prohibited in order to protect the intellectual property of eClinicalWorks, its sponsors, exhibitors, and presenters. eClinicalWorks may make recordings of presentations available to clients, at their discretion. You should be aware that eClinicalWorks may take photographs and video in public areas of the National Conference (session rooms, exhibit halls, etc.). eClinicalWorks may use such media in marketing materials, educational products, and publications. Your image and your voice may be recorded through audio and/or visual means. If you are identified during the recording, or identify yourself by name, that information may be included in eClinicalWorks' materials. Recordings may be edited, copied, exhibited, published or distributed, and recordings will be owned by eClinicalWorks. Although you may take photos in hallways, video or sound recording of any presentation or training by Attendees is strictly prohibited.
CONDUCT Inappropriate behavior that creates a disturbance, disruption, or health and/or safety hazard is prohibited at the National Conference events. Attendees are prohibited from offering goods or services to or attempting to sell or purchase goods and services from, anyone other than a sponsored vendor. eClinicalWorks reserves the options of revoking registrations as well as removing Attendees found disrupting any part of National Conference events.
CONFIDENTIALITY You may obtain, receive, or have access to certain confidential, non-public, or proprietary information regarding eClinicalWorks or its affiliates during the course of the National Conference events. By completing registration for the National Conference events, you agree to maintain as strictly confidential all such information and not disclose any such information for any reason to any third parties without eClinicalWorks prior written consent. You agree that all content provided at the National Conference events is proprietary, and no sessions or content may be recorded or copied.
SESSIONS Attendance at sessions and classes is on a first-come, first-served basis and space is limited to attendees only. Please arrive early to each session to secure your seat. eClinicalWorks may add, substitute, or cancel sessions and/or vary advertised programs or event times without prior notice. eClinicalWorks does not guarantee that you will be informed of such changes before the date of National Conference events.
OPINIONS eClinicalWorks encourages you to meet and visit with all of the companies who will be joining us as official sponsors and exhibitors at the National Conference events. The views or opinions expressed by any attendee, speaker, or sponsor are not necessarily the views or opinions of eClinicalWorks or its affiliates. All attendees, speakers, and sponsors are responsible for their own content (including presentations, marketing collateral, advertising, and online content) and warrant that none of their content infringes on the intellectual property rights of others.
INDEMNITY To the extent permitted by law, you agree to indemnify, defend, and hold harmless eClinicalWorks, the National Conference event's hotels/convention center where the National Conference events is being held, and their respective employees, officers, directors, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney's fees) arising out of or connected to your actions or failure to act in accordance with the Terms and Conditions, except those claims arising out of the other party's gross negligence or willful misconduct.
LIMITATION OF LIABILITY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL (A) ECLINICALWORKS BE LIABLE FOR ANY LOSS OF DATA, LOSS OF PROFITS, LOSS OF OPPORTUNITY, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL, INDIRECT, PUNITIVE, EXEMPLARY OR RELIANCE DAMAGES AND (B) THE AGGREGATE LIABILITY OF ECLINICALWORKS TO YOU OR ANY THIRD PARTY IN ANY MATTER ARISING FROM, RELATING TO, OR CONNECTED WITH THIS AGREEMENT EXCEED THE LESSER OF THE AMOUNT ACTUALLY PAID BY YOU TO ATTEND OR $100 USD.
ASSUMPTION OF RISK You acknowledge and agree that your attendance and participation in the National Conference events is voluntary. You agree to assume the risks associated with attending and participating in the National Conference events to the fullest extent permitted under applicable law.
CODE OF CONDUCT You agree to behave in such a way as to create a safe, supportive learning environment while at the National Conference events and any related events. You agree not to engage in disruptive speech or behavior or otherwise interfere with the National Conference events or other individuals' participation in the National Conference events. You will comply with all applicable laws and agree not to engage in any form of harassing, offensive, discriminatory or threatening speech or behavior, including relating to race, gender, sexual orientation, religion or disability. eClinicalWorks will require participants engaging or threatening to engage in such behavior to leave the National Conference events or related event immediately and such participants will not be eligible to receive a refund of any fees paid to eClinicalWorks related to the National Conference events. If you witness such behavior, please promptly contact an eClinicalWorks staff member so direct action can be taken.
GOVERNING LAW This Agreement, its validity, construction, and effect shall be governed by the laws of the State of Massachusetts. In the event that any part of this Agreement is declared to be void or unenforceable by a court having jurisdiction, the remainder of this Agreement shall continue in full force and effect with such void or unenforceable part thereof deleted therefrom.
ARBITRATION Any and all controversies, claims, or disputes arising out of, relating to, or connected with this Agreement or your attendance or use of the content provided by the National Conference events shall be referred to and settled by individualized arbitration administered by the American Arbitration Association ("AAA") in accordance with the provisions set forth under the AAA's Commercial Arbitration Rules and any other applicable rules and procedures ("Rules") by a panel of three arbitrators appointed in compliance with the Rules. This includes all disputes over arbitrability. The Parties to this Agreement further acknowledge and agree that:
The location of the arbitration, including the location of all arbitration hearings, shall be Boston, Massachusetts;
The arbitral award shall address the costs and expenses of arbitration and all matters related thereto, including, the allocation of same between the parties;
The award of the arbitrators shall be final and binding upon the parties; and
The parties submit to the jurisdiction of the federal courts of Massachusetts for the purposes of ratifying any award made pursuant to arbitration proceedings conducted in accordance with this clause and/or may enforce the award through such courts.
By attending the National Conference events or using the content from the National Conference events, you expressly waive your right to pursue all controversies, claims, or disputes in court and instead must submit any such controversies, claims, or disputes to arbitration as described above.
WAIVER OF CLASS AND JOINT CLAIMS Any arbitration (or, if arbitration of the action is not permitted by law, litigation) shall be solely on behalf of an individual person, and shall not be consolidated or joined with the claims of any other person or brought on behalf of a putative class unless previously agreed to in writing by you and eClinicalWorks. This provision shall survive the termination of this Agreement, regardless of the cause of such termination.
GENERAL eClinicalWorks reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion at any time and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all National Conference events participants (attendees, speakers, sponsors, exhibitors, etc.).